SECURITY
Security in OnTrack is handled through individual and group permissions. Here you can control which group each employee belongs to and which interfaces each group is able to see, edit and/or delete.
Users
All employees are added here and assigned to their respective groups. Birthdays can automatically be added to OnTrack Calendar (which your existing or new Intranet can link to) , as well as their start date, picture and call center login (to support tying into the back end databases when applicable).
Tracker Logs
Under the left menu item, is the logs interface that shows log records. While the database holds all the user add/change/delete records, we provide a simpler interface for those with permissions, to review/search logs for changes. It has options for All records, Updated records or Deleted records, so one can quickly identify who changed / deleted what if the need arises
Mail Setup
Under the left menu item, is the Email Setup which holds the basic email credentials (for sending email) and the associated recipients to the various email types produced by Tracker.
- Mail credentials is where you will enter your email credentials that you want the Tracker to use to send the emails on your behalf. You will need your email SMTP server address, the username and password for the account that you would like to use.
- Email Subject lines and who gets alerts. Control what the subject lines will read, and who gets the various types of email alerts here too.